Please read the following propsal from the Governance Committee. The membership will be asked to vote on these amendments and additions at the Annual Membership Meeting held during the 2014 Conference.
The WEMTA Board has been engaged in planning for the past several years and two significant issues have led us to proposed Bylaw changes. The first is a change in the wording of the mission statement. This process involved a great deal of brainstorming and dialog and the proposed changes reflect, what we believe is a more coherent focus for WEMTA as an organization.
Secondly, the Governance Committee was charged by the WEMTA board to look at restructuring the Term of Office for President and President Elect. The current bylaws require a six year commitment for the office of President, as they move from President Elect to President to Past President, with the Past President as a non-voting board member. This new structure would reduce the commitment to a reasonable four years. The Governance Committee researched other similar associations in the midwest and decided upon the proposed changes to the bylaws. By adding two more Officers, bringing the WEMTA board to 18, we are hoping to provide consistent leadership and an equitable workload for those members willing to take on these leadership roles. This new structure will foster a cohesive transition and shared vision for WEMTA.
*Yellow highlighting indicates the current wording.
*Blue highlighting indicates the proposed changes:
Amend: Article 1:
The purpose of the Wisconsin Educational Media and Technology Association (WEMTA) is to embrace individuals involved in the support, utilization, and integration of information, communication, and technology and to advance their efforts to improve student growth and achievement by:
Empower educators to provide learning experiences that prepare students to flourish in an information-rich world.
As an expert source on matters of digital learning and information literacy, WEMTA will do the following:
Providing programs and services that enhance the professional growth of all members.
Representing information, communication, and technology interests to the general public, policymakers, and the educational community.
Advocating our members’ role as instructional leaders and key players within the educational community.
Promoting leadership and advocacy for information access, intellectual freedom and life-long learning.
Advancing Association goals through cooperation with related organizations and associations having similar interests and purposes.
Foster leadership at all levels.
?Provide professional development opportunities to advance the skills of all educators.
Advocate for matters important to advance our purpose.
Inform the greater educator community.
Grow partnerships that enhance the ability of all to carry out our purpose.
Amend: 4.3 Board Membership. Board membership shall consist of
4 (6) Officers and 12 elected Directors with voting privileges. A number of representatives of state agencies and affiliated organizations may serve as nonvoting members of the Board.
Amend: 4.4 Officers. The officers of the Association shall be President, Vice- President, President-Elect, Past-President, Secretary, and Treasurer.
Amend: 4.4.1 Election and Term of Office. Officers shall be elected by the Members. The Officers shall be selected from the slate of nominees put forth by the Election Committee pursuant to Section 4.7 of these Bylaws. The officers’ terms shall be two (2) years, except for the presidents. Each president office term shall be one (1) year. All terms of office shall begin at the adjournment of the Association’s Annual Conference or May 1, whichever occurs first. Officers shall serve until their successors are elected or until an appointment is made by the Board except for the office of President, which shall be filled for the remainder of the term by the
President-Elect Vice-President. If vacancies occur in both the office of President and President-Elect Vice-President within the same term, the Board shall elect a Director to President-Elect will serve as President for the remainder of the term. If the Vice-President or President-Elect assumes the role of President mid-term, that individual may continue to serve as President for only one (1) term. Except for the President, Vice-President, and President-Elect, officers shall serve no more than two (2) consecutive terms in a specific office. The President, Vice-President, and President-Elect may only serve one (1) term. Having served two (2) consecutive two (2) year terms (or one term as President), the person may again become eligible for election after a lapse of one (1) year.
No Changes: 4.4.2 President
President-Elect Vice-President. In the absence or inability of the President, the President-Elect Vice-President will perform the duties of the President and will assume the office of the Presidency if the President is unable to serve. The President-Elect Vice-President will succeed to the President following his or her full term as President-Elect Vice-President unless the President-Elect Vice-President was appointed to fill a vacancy in that position. The President-Elect Vice-President will have such duties as may be prescribed by the Board or these Bylaws. The President-Elect Vice-President will assist the President in the performance of his or her duties as the President directs.
Addition of : 18.104.22.168 President-Elect. In the absence or inability of the Vice-President, the President-Elect will perform the duties of the Vice-President and will assume the office of the Vice-Presidency if the Vice-President is unable to serve. The President-Elect will succeed to the Vice-President following his or her full term as President-Elect unless the President-Elect was appointed to fill a vacancy in that position. The President-Elect will have such duties as may be prescribed by the Board or these Bylaws. The President-Elect will assist the Vice-President in the performance of his or her duties as the Vice-President directs.
22.214.171.124 Past-President. The Past-President will have such duties as may be prescribed by the Board or these Bylaws. The Past-President will assist the President in the performance of his or her duties as the President directs.
Amend: 4.7 Nominations and Election of Officers and Directors. The President shall appoint an Election Committee of no less than five (5) but no more than seven (7) to be co-chaired by the
President-Elect Vice-President and the Past-President. If the Past-President is unavailable, the President shall appoint a replacement or the President-Elect Vice-President may serve alone as the Chair, at the President’s discretion. Director and Officer Nominees may be submitted by the membership, Directors, Officers, or any other interested persons. The Election Committee shall select a slate of candidates to fill the Officers positions outlined in Section 4.4 and Categories of Directors outlined in Section 4.5. The slate of candidates shall be submitted to the Board for approval. The accepted names shall be placed on a ballot and delivered to the Members. Members will have at least twenty-one (21) days to vote.
In reviewing the Bylaws, we noticed a wording in 3.5 Conduct of Meetings that needs to be updated. “A minutes’ book” in no longer kept, but a digital copy is created and shared with members on www.wemta.org. The bylaws need to reflect that practice.
Amend: 3.5 Conduct of Meetings. The President shall preside over all meetings of the Members. The Secretary shall keep the minutes of the meeting and record
in a minutes’ book all resolutions adopted at the meeting as well as recording all transactions occurring at the meeting, so that they are available to the membership. All meetings shall be conducted pursuant to an agenda and in accordance with common parliamentary procedure.